The use of software usually accounts for about 20-30% of a company's IT budget. With a steadily growing tendency. It does not matter whether the software is purchased or subscribed to, whether it is installed locally or used via the cloud, whether it runs on servers or client PCs and, above all, whether it is operated virtualized.

Software costs do not only occur through the purchase or rental of licenses but throughout the entire lifecycle.

Stay tuned for upcoming Knowledge articles, where we'll discuss savings opportunities at each cycle step.

Software asset management is much more than counting installations and reconciling them with the number of licenses procured.

Contact us if you don't want to (or can't ...) wait for the articles that will follow in the near future.

Licence-Audits und Cyber-Attacks

Playing with fire

Software licenses that are not fully managed lead to the following business risks, among others:

• Usage not compliant with manufacturer's licensing terms, resulting in high cost of re-licensing and contractual penalties when discovered (e.g. through license audit) e.g. by:

  • Over-usage

  • wrong usage county / location

  • wrong license for desired usage

  • …
    
    
    

• Paid licenses are not used, or not used to the extent paid for, resulting in unnecessary costs, e.g. due to:

  • over-licensing

  • possible multiple use not established

  • software under maintenance, although it is already decommissioned

  • allocated licenses are not released again, although the use has ceased to exist

  • for the intended use also a "smaller" license would be sufficient

  • …
    
    
    

• Open doors for cyber attacks, e.g. through:

  • software installations not patched in time

  • software purchased without maintenance

  • maintenance has expired

  • …
    
    

Have you already been vaccinated and boosted against these risks?
Let’s find out together!

Your Chances
Your Change
Your Benefit

Save a lot of money sustainably with small changes

In addition to reducing or eliminating the above risks, there are a number of opportunities that will provide your company with significant short, medium, and long-term cost savings, such as:

• Better negotiating position when concluding and renewing license agreements
  
  
  

• Comprehensive consolidation of software licenses from the same manufacturer

  • not only at Microsoft you can sign an Enterprise Agreement

  • consolidation also reduces management costs
    
    

• Use of licence pooling

  • licenses can be made available at short notice if required and becomes free again after use
    
    
    

• consolidation of different solutions with similar functionality

  • The fewer different software titles in use, the easier management becomes, or the lower the management costs and the smaller the management risks are (see above).
    
    

• creating and implementing corporate policies governing the procurement and use of software and hardware

  • avoidance of over-licensing and mis-licensing

  • cost reduction in license management

  • Transparency!

If you want to make sure where your company stands, contact us for a no-obligation consultation